Privacy Policy – Rotaract Lyon Ouest

Last updated: May 2026

1. Introduction

Rotaract Lyon Ouest (“we”, “our”, “the Club”) is committed to protecting the privacy of all visitors, members, partners, and individuals who interact with our website and services.
This Privacy Policy explains how we collect, use, store, and protect your personal data in accordance with the General Data Protection Regulation (GDPR) and applicable French laws.

By accessing our website or contacting us, you agree to the practices described in this Policy.

2. Data Controller

The data controller responsible for your personal information is:

Rotaract Lyon Ouest
33 Cours Albert Thomas
69003 Lyon, France
Email: hello@rotaract-lyon-ouest.fr

3. Personal Data We Collect

We may collect the following categories of personal data:

• Contact information — name, email address, phone number, social media profile (if you contact us through Facebook or other platforms).

• Membership information — age, professional background, interests, and any information voluntarily provided when applying to join the Club.

• Event participation data — attendance, registration details, and photos taken during events or actions.

• Technical data — IP address, browser type, device information, and cookies necessary for website functionality.

• Communication data — messages sent via email or contact forms.

We do not collect sensitive data unless explicitly provided by you and only when necessary for Club activities.

4. How We Use Your Data

We process your personal data for the following purposes:

• Managing membership applications and communication with prospective members.

• Organizing Club activities, meetings, and events.

• Responding to your inquiries sent via email or social media.

• Maintaining our website and ensuring its security and proper functioning.

• Promoting our actions, including sharing photos or videos of events on our website or social media (with your consent when required).

• Complying with legal obligations applicable to associations in France.

5. Legal Basis for Processing

We process your data based on:

• Your consent (e.g., newsletter subscription, photo publication).

• Legitimate interest (e.g., Club administration, event organization).

• Contractual necessity (e.g., membership management).

• Legal obligations (e.g., accounting or regulatory requirements).

6. Data Sharing

We do not sell or rent your personal data.
We may share your data only with:

• Rotary and Rotaract organizations, when required for international coordination.

• Service providers (e.g., website hosting, email services) strictly for operational purposes.

• Authorities, if legally required.

All partners are required to comply with GDPR and ensure adequate data protection.

7. Data Retention

We retain your personal data only for the time necessary to fulfill the purposes described above:

• Membership data: up to 3 years after your last activity in the Club.

• Event photos: until you request deletion.

• Contact messages: up to 12 months after resolution.

• Technical logs: up to 13 months, as required by French law.

8. Your Rights

Under GDPR, you have the following rights:

• Right of access to your personal data.

• Right to rectification of inaccurate or incomplete data.

• Right to erasure (“right to be forgotten”).

• Right to restrict processing.

• Right to data portability.

• Right to object to certain processing activities.

• Right to withdraw consent at any time.

To exercise your rights, contact us at: hello@rotaract-lyon-ouest.fr

9. Cookies

Our website may use cookies to ensure proper functionality and improve user experience.
You can manage or disable cookies through your browser settings.

10. Photos and Media

During our events, photos or videos may be taken to promote our activities.
If you appear in a published image and wish to have it removed, you may request deletion at any time.

11. Data Security

We implement appropriate technical and organizational measures to protect your data from unauthorized access, alteration, disclosure, or destruction.

12. Changes to This Policy

We may update this Privacy Policy to reflect changes in our practices or legal requirements.
The updated version will always be available on our website.

13. Contact

For any questions regarding this Privacy Policy or your personal data, please contact us.